• Receive and record all documents (warranty deeds, deed of trusts, Powers of attorneys, oil instruments, military discharges, etc) to be in Public Land Records.
• Create and maintain various indexes for the documents filed in the public land records, such as sectional indexes, direct/reverse indexes, etc.
• Process homestead exemption applications and assessment rolls for all county property and submit to the State Tax Commission.
• Account for all recording fees.

• • Attending each session of Chancery Court both in Bay Springs and Paulding.
  • Maintain the Court dockets and file all records of the Court.
  • Issue process for service upon defendants.
  • Record and preserve court minute books.
  • Process all civil commitments (mental health and drug and alcohol).
  • Receive and account for all various filing fees.

Submit statistical data to the Administrative Offices of the Courts.

• Submit divorce and other statistics to the Mississippi Department of Vital Records.
• Process court records for appeals and submit to the Supreme Court and the Court of Appeals.
• Serve as court appointed guardian, administrator, executor, conservator, or commissioner when called upon.

• Attend all meetings of the Board of Supervisors.
• Prepare the minutes of each Board meeting.
• Assist the Board in equalizing the assessment rolls of real and personal property.
• Compile various reports on the Board’s behalf and submit them to other state governmental entities as required.

• Receive, disburse and account for all county funds.
• Receiving and processing claims made against the County, which includes maintaining the county’s Docket of Claims.
• Pay all county bills and sign all county checks.
• Submitting a monthly report of all county funds to the Board.
• Receive and account for monthly and annual settlements from various county officials.
• Maintain various ledgers and accounts on behalf of other county offices.

• Receive and maintain the list of lands sold for taxes on the last Monday of every August.
• Receive, process and account for all redemptions made and make a record of the same.
• Send notifications to all owners and lien holders after searching the records.
• Issue tax deeds on lands sold upon the maturity.

• Maintain the Youth Court dockets and file all records of the Youth Court.
• Issue process for service upon defendants.
• Record and preserve the youth court minute books.
• Set Docket of cases for Court.

Fee Sheets and Important Documents

• Court Fee Sheet 
• Land Record Recording Fee Sheet
• Sections within Districts
• Access to Justice 
• Cover Sheet Example
• Help with Legal Aid  www.msatjc.org